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Extension Handbook
Emergencies/Safety
With the children's safety and well-being in mind, it is most
important that the parent fill out an emergency card, and
then adhere to the instructions given. Please keep your child's
emergency card information current.
Some of the most important regulations concerns the child's
leaving the premises of the Extension Program
- Parents or guardians should not take children from the
school yard or other areas without notifying the Extension
Program staff and signing the child out.
- Parent or guardians should not send persons who are not
on the Emergency card to ask for the release of children.
For the child's safety, the release will not be granted.
In special circumstances, a parent or guardian may arrange
for such a pickup by sending written authorization to the
Director. Anyone checking the child out must show a current
picture ID, whether the person is on the Emergency card
or whether it is by special arrangements with the Director.
Another area of concern, related to the child's welfare,
is the matter of telephone.
- The telephone is used for emergency use only.
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Fees and Pick Ups
Additional areas of parental responsibility are in the matters
of prompt fee payment, and prompt pick up of children in the
late afternoon.
As previously mentioned, the Program is entirely financed
by fees. Regular and prompt payment will assure the continued
employment of personnel and the provision of ample supplies,
equipment, and snacks.
The fee charged is for the 180 school day year and is payable
in ten monthly installments, each of which is due the first
of each month. This charge covers the cost of extension program
operations both before and after school, including minimum
classroom days. The fee includes a daily snack.
If a parent or guardian fails to meet the Extension Program
fee payment deadline, and does not make adequate arrangements
with the Principal or Finance Manager, the child will not
be allowed to continue in the program.
Things become quite hectic when our teachers need to collect
field trip forms, lunch money, breakfast money, school tuition
checks, and extension fees while supervising the children,
answering the phone and serving breakfast. Please follow these
guidelines:
- Put all payments in an envelope marked with your child's
name and the fee that is being paid. A cash payment requires
that you wait to receive a written cash receipt.
- Only exact change will be accepted for cash payments.
We are not equipped to make change or to break one bill
for several different purposes.
A $20.00 charge will be assessed for all returned checks.
For the safety of the children, the playground gates will
remain closed until the last child has been picked up for
the day, even if the child is not on the playground at the
time.
Staff members are employed only until 6:00p.m. It is common
courtesy to respect the time of closure. A substantial ($1.00
per minute, per child) will be charged for late pick ups.
When a child has not been picked up and no parent contact
has been received, the following steps will be taken:
- The staff will try to contact the parent.
- Persons listed on the Emergency card furnished by the
parent will be contacted in order to locate someone who
can pick up the child immediately.
- The Sacramento Police Department will be contacted if
all efforts to arrange for a pick-up are unsuccessful. When
the Police assume responsibility for a child, the child
is taken to:
The Children's Receiving Home
3555 Auburn Boulevard
Telephone: 482-2370
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Illness or Accident
- Medication will not be administered unless a Medication
Form authorizing the staff to assist the child in taking
such medication is on file.
- In cases, which appear to be of minor nature, First Aid
will be administered on the premises.
- In cases which appear serious, the Program Director will
make an effort to carry out the instructions as given on
the Emergency card.
- Parents who do not wish their child treated in any way
should indicate such on the Emergency card, and should give
directions to be followed in the space, "Special Instructions".
- Parents will be expected to make provisions for taking
sick children home. The Extension Program does not have
facilities for transportation of children.
- If the parent or guardian does not supply adequate emergency
instructions, or if the instructions given can not be followed
at the time of the emergency, the Program staff will act
accordingly to their best judgement for the welfare of the
child.
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Hygiene
Since this is a school age situation, it is assumed that all
students are toilet trained and can take care of themselves.
However, we all know that occasionally "accidents happen"
when dealing with children. We do have a few sets of "emergency
underwear", etc. at the center. If a child wets his clothes,
he will be given a dry set to change into, and the wet items
will be sent home.
- If a child has a bowel movement in his clothes, the parent
or guardian will be called to change him. The teachers will
not be expected to clean the child.
- Please return all "emergency clothes" after
laundering.
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Homework
Each day a homework period is scheduled in the lunch room,
with one or more teachers/teacher aides available for tutorial
help. It is the child's responsibility to acknowledge his/her
assignment and then to use the resources available. The Extension
Staff has no way of knowing what work, if any, has been assigned
to which students.
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Absences
- If you know in advance that a child will be absent from
the center for any amount of time, please notify the Director
in writing.
- If a parent takes a child from the school for any reason,
the Extension program should be notified that day.
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Toys From Home
It is requested that children not bring toys from home. Often
these items are very personal and important, so the child
feels they must be defended and protected. This is not consistent
with the "sharing" atmosphere encouraged in our
large family atmosphere. If a personal toy becomes a problem
source, it will be confiscated until the child leaves for
home. If this problem persists, the toy will be confiscated
until the end of the month.
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Termination
Extension Program services to the family and/or an individual
child may be terminated by the Director, after consultation
with the school principal. Such cancellation of services will
be given with one week's written notice, and for the following
causes:
- Abuse of the Extension Center hours (chronic late pick-ups),
- Non-payment of the Extension Program fees,
- Failure of the parent/guardian or child to respect the
safety and rights of other individuals in the Extension
Program.
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Expectations for Children's Behavior
As members of a Christian and caring community, the children
will be expected to respect the staff, each other, and the
materials and environment provided. They must never leave
the building or grounds without explicit permission of the
staff of the Extension Program. Such permission will only
be granted by order of the parent or guardian.
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Field Trips
Sometimes the occasion arises wherein the Extension staff
finds that an unscheduled, short field trip would be in order.
Perhaps it would be a kindergarten picnic in the park across
the street, or maybe a walk to a framing shop to see how pictures
are professionally framed. Often these impromptu excursions
are very enriching experiences for the child. Because your
permission is needed for the child to leave the premises,
we have included a "general trip permission slip"
with this handbook.
Please sign and return the permission slip to the Director
if you wish your child to be included in these adventures.
Please note: There will be careful supervision by the
Extension staff at all times.
If longer and more formal excursions are planned, special
permission slips will be sent home.
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Special Events
Of course we will celebrate the various holidays and holy
days as the year progresses! The Director would welcome a
meeting with any parent who would like to suggest further
celebrations or special activities - perhaps your child's
birthday party, an idea for a special field trip to an interesting
site with which you have an association, the visit to the
extension program center by a ventriloquist friend of yours,
etc. Your ideas and suggestions are most welcome!
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Policy: What is an Extension Program?
An Extension Program is before and after school care for regularly
enrolled children who are in kindergarten through eighth grade.
It is staffed by school personnel, serves only the children
enrolled at the school and can only be offered on days school
is in session. (This does include minimum days.)
The Extension Program is not open on the last day of school.
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